The Australian Goods and Services Tax (GST) is applicable to all goods and services offered by the HIMAA26 Conference and all prices advertised are inclusive of GST. All rates are payable in Australian Dollars (AUD$). Registration Inclusions: 1. Full registration: -- Access to all program sessions 26 October – 28 October 2026 -- Name badge and lanyard -- Access to the Conference mobile app -- Catering on all three conference days -- Exhibition access during opening hours -- Social functions (Welcome Reception and Gala Dinner) 2. Day registration (Day registration entitlements are allowed only for the specified registration day only (Monday, Tuesday or Wednesday): -- Access to all program sessions for the day -- Name badge and lanyard -- Access to the Conference mobile app -- Catering for the day of registration -- Exhibition access during opening hours Registration Payment: All payments will be made to the Health Information Management Association of Australia Ltd (HIMAA). Payment Options: 1. Credit Card: a) The preferred payment method is credit card. Accepted credit cards are Visa, MasterCard and American Express. Please note all transactions will appear on your statement as HIMAA 2026 Conference b) Credit Card surcharge of 1.8% applies to all credit card payments. 2. Pay on Invoice: a) Invoicing options via EFT are available for organisations to process their registration. b) Full payment needs to be done within 14 days. 3. For alternative payment methods, please contact the Conference Organisers in writing through himaa@conferencenational.com.au Acknowledgements: Your registration and payment will be acknowledged via email with confirmation of your requirements according to your registration form. Your registration will not be confirmed if payment is not made. Unpaid Registrations: - To receive early bird rates, payment must be received by 3 August 2026. If payment has not been received by 3 August 2026, Early Bird Registration will be updated to Standard Registration and a new invoice will be issued and sent out. - Access to the HIMAA26 Conference will not be permitted if payment has not been received before Friday, 23 October 2026. Registration Amendments - Registrations are transferable (name change) if you are no longer able to attend. - Amendments to your registration must be advised in writing by the registered delegate to himaa@conferencenational.com.au - First name change per registration is $35 + GST. Further name changes will incur an admin fee of $125 + GST. - All changes must be received in writing prior to the close of business 1 October 2026. Registration Cancellation Policy - Cancellations must be advised in writing by the cancelling party to himaa@conferencenational.com.au. - An admin fee will apply ($125 + GST), plus a cancellation fee* dependent on when you cancel. See below the cancellation deadlines. -- Cancellation from registration launch to 13 Sept 2026: 10% of total invoice amount -- Cancellation from 14 September to 27 September (4 weeks prior to event commencement): 25% of total invoice amount -- Cancellation from 28 September to 11 October (4 weeks prior to event commencement): 50% of total invoice amount -- Cancellation from 12 October (2 weeks prior to event commencement): 100% of total invoice amount Late cancellations: o No refund will be given for non–attendance. o In case of a medical emergency, a medical certificate must be provided within 72 hours of the medical emergency. Partial refunds will be considered. o The credit card surcharge will not be refunded for cancelled registrations. Cancellation of Social Events (if applicable): Payments are non-refundable after 21 September 2026. Privacy Statement - Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches) 2017. The objective of these is to protect the right of the individual to privacy of their information. - The Conference Organisers comply with these legislations and are committed to protecting the rights of the individual to privacy of their information. - ConferenceNational and HIMAA will not sell your personal information to third parties. If you believe that any information, we are holding on you is incorrect or incomplete, please email us (himaa@conferencenational.com.au) and we will promptly correct the information. You may also withdraw your consent for use of your information by advising us in writing. - The personal information you provide during registration will be used to: -- Process your registration form, including confirming your HIMAA membership status if you have selected this membership type. -- Contact you in the event of cancellation. -- Contact you with information specific to this conference, such as the app or conference changes. -- Contact you with HIMAA information related to the conference. -- Ensure your dietary requirements are met. -- The Conference Organisers may disclose the personal information which you provide in this form to external service providers, to whom we have contracted out functions such as printers, or catering companies, but only for the purposes outlined above. -- Furthermore, the name, email address, and affiliation of attendees may be distributed to sponsors and exhibitors of HIMAA26. Insurance Registration to the conference does not include insurance. It is strongly recommended and your responsibility to have insurance to cover medical, travel and registration expenses in the event of unforeseen circumstances. Code of Conduct The Organiser and host of HIMAA26 reserve the right to remove from the Event at any time any delegate or exhibitor deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour. Such removal does not constitute a right to refund of any fees paid. ConferenceNational (Conference Organiser) Terms & Conditions -- ConferenceNational is the conference organiser contracted by HIMAA. -- ConferenceNational will oversee handling registrations for the HIMAA26 conference. -- ConferenceNational will contact delegates regarding registration confirmation, payments, updates, or other details of the conference. -- ConferenceNational is dedicated to keeping your details private. Any information we collect in relation to you is kept strictly secure. We do not pass on, sell, or swap any of your personal details with anyone. We use this information to identify your registration only. -- Registration payments will not go through ConferenceNational and will be directly processed by HIMAA. No credit card data is hosted by ConferenceNational after payment has been processed. -- As ConferenceNational is hosting the registration, cancellations must be advised in writing to ConferenceNational via himaa@conferencenational.com.au to be able to be processed. -- For any questions or concerns, ConferenceNational can be contacted by calling 1300 79 20 30.